To:
Joe Hollinger
Chief Operating Officer
Eastern Mennonite Missions
From:
Carlos Esquivel
Senior Software Consultant
Site Stacker
ROM Estimate Clarification: Mobilization Platform & Primary Website
This document outlines the estimated investment for an initial Consultation Segment, followed by the setup of the Core Platform, the Primary Company Website Design & Development, Missionary Application Process Automation, Team Trip Management, and Data Migration. The project leverages Site Stacker, an enterprise platform providing comprehensive data management through its core CRM module, website creation and management via its CMS module, and extensive backend functionality to manage these key operational areas, facilitate online giving, and provide donor and admin portals.
Summarized Estimated Investment
The project is structured in two primary scenarios based on the inclusion of process automation workflows. All one-time fees are estimates and will be finalized in the Statement of Work (SOW).
Scenario A: Foundational Implementation
Includes the essential components to launch the new platform and website, with all associated data.
$39,900 - $61,400
Includes: Consultation, Core Platform Setup, Primary Website, and Data Migration.
Scenario B: Full Implementation
Includes everything in Scenario A, plus the custom workflows for managing missionary applications and team trips.
$84,900 - $136,400
Includes: All components from Scenario A plus Process Automation modules.
Detailed Cost Breakdown
1. Consultation Segment
$13,500 (Fixed Price)
This initial segment is dedicated to comprehensive project setup, strategic planning, and process refinement to ensure a successful implementation.
Key Activities Included:
- Initial Project Setup and Management
- Onsite Strategy Consultation (2 days)
- Product Demonstrations & Process Evaluation
- Needs Assessment & Planning
- Delivery of a comprehensive Strategy Document and a Finalized Project Plan.
2. Core Platform Setup
$8,000 - $14,000
This foundational part of the project involves configuring the backend systems and core functionalities within the Site Stacker enterprise CMS.
Key Components Included:
- Site Stacker CMS Base Configuration
- Online Giving Module Setup
- Integrated CRM & Donor Portal Backend Configuration
- Basic Automation Setup (SPARK & Motion2)
- Administrative Dashboards & Tools Backend Setup
3. Primary Company Website
$4,000 - $15,000+
This part outlines the structured process for designing and developing your primary company website on the Site Stacker CMS. The cost is determined by the level of customization.
Tier 1: Base Template
$4k - $8k
Tier 2: Enhanced Template
$8k - $15k
Tier 3: Full Custom
$20k - $30k+
Process Automation Modules
4. Missionary Application Process
$25,000 - $40,000
Configuration of a comprehensive Missionary Application and Onboarding system, including an opportunities portal, a multi-stage automated application workflow, and a full suite of dashboards.
5. Team Trip Management
$20,000 - $35,000
Configuration of a comprehensive Team Trip Management system, including an opportunities portal, full team management functionalities, payment processing, and leader/team dashboards.
Other Services & Costs
6. Data Migration
$14,400 - $18,900
This segment covers migrating data from your current systems (e.g., DonorPerfect, Sage 300) into Site Stacker. The final cost depends on the quality and complexity of the source data.
- Pricing Model: Time & Materials (T&M)
- Hourly Rate: $90/hr
- Estimated Hours: 160 - 210 hours
7. Ongoing Costs & Platform Services
$1,850 / month
This recurring monthly fee encompasses all essential ongoing services required to operate and maintain the Site Stacker platform effectively. A 36-month standard agreement applies.
Services Included:
- Site Stacker License Fee
- Technical Support
- Platform Maintenance & Updates
- Website/Data Security & Hosting
8. Missional Innovator Grant Program
The Missional Innovator Network is proud to present this grant opportunity to the missions community, celebrating agencies that demonstrate exceptional determination and forward-thinking in their operations. This grant is designed to reward innovative organizations that maximize their impact through high efficiency.
Your application will be evaluated based on several key metrics, including the ratio of administrative costs versus field and project support, annual revenue, and the tangible impact of your work, such as the number of missionaries in the field and other significant achievements from the last year.
Discounts are available for longer agreement terms as well. Please inquire to find out more.
